Southern Flatcoated Retriever Club         



Club Rules & Regulations



To enable the Flatcoated Retriever and their owners to enjoy their lives to the full.






2.1 To encourage responsible ownership and to offer a variety of activities to fully benefit the Flatcoated Retriever and its’ owners & to promote its’ welfare.


2.2 The activities will include working, training, showing, obedience and agility.


2.3 To support the development of Juniors within the breed.


2.4 To run seminars to improve peoples understanding and knowledge of the ‘dog world’.


2.5 To promote The Kennel Club’s code of ethics.


2.6 To promise the breeding of pure bred Flatcoated retrievers.




3.The Name of the Club:


Southern Flatcoated Retriever Club




4.Area Covered by the Club:


Kent, Surrey, East & West Sussex, Hampshire, Devon, Cornwall, Somerset, Dorset, Avon, Buckinghamshire, Berkshire, Oxfordshire, London, Hertfordshire, Essex, Bedfordshire & Middlesex.




5.Election and Rights of Members:


5.1 Candidates for Membership shall be accepted on payment of Subscriptions and ratification of the Committee.  


5.2 Subscriptions must be paid in full ten days prior to Annual General Meeting.


5.3 A list of members’ names & their addresses must be fully maintained and the list of names made available for inspection if requested by members of the Club or by the Kennel Club.


5.4 Each fully paid member shall be entitled to one vote immediately upon acceptance by the Committee.  Voting shall be a method decided by the majority at any meeting.  Each partner of a joint membership shall be entitled to one vote.  Junior membership will be available to anyone under sixteen years of age without voting rights.


5.5 The Annual Subscription shall be the amount as is recommended by the Committee and agreed by the Members in a General Meeting and then notified to The Kennel Club.


5.6 Subscriptions are renewable on 1st January, any member whose subscription renewal is unpaid by 1st April is not entitled to any privileges of membership and if the Member has not paid by 1st May his/ her name will be removed from the register.  

Reinstatement to the register will be dependant upon a new application being submitted in accordance with these rules.  A reduction in annual fee will be given if the subscription is paid by standing order.


5.7 The Executive Committee may propose candidates for Honorary Life Membership but an offer shall not be made until ratified by the Annual General Meeting.


5.8 Number of votes will be visible by the person voted for if requested.




6.Officers and Committee:


6.1 The Club shall consist of an Honorary President, two Honorary Vice-Presidents, Chairman, Vice-Chairman, Secretary & Treasurer, Twelve Committee Members and an unlimited number of members.


6.2 The Club may invite a president and the vice president who shall be nominated by the committee and elected by the members at the Annual General Meeting for the period of three years and be eligible for re-election for a further three-year period. The President and vice-president can request attendance to any meeting of the committee or be invited but may not vote at any such meeting.


6.3 75% of the officers and committee must reside in the area covered by the Club.


6.4 The management of the Club shall be in the hands of the Officers and Committee. The Officers will retire every three years but shall be eligible for re-election.  The Officers and Committee will have voting rights with exception of the Chairman who shall only have a casting vote. The Committee will have four people elected for a period of three years, four for a period of two years and four for a period of one year.  The people elected for three years will be those with the highest votes.


6.5 No member of our Committee may serve on another MAIN committee of any other of the Flatcoated Retriever Society Breed Clubs, but can serve on Show/Working/Health/ or any other sub committees.


6.6 Meetings will be held as often as deemed necessary.  A Quorum for Committee Meetings shall be six in total.


6.7 If positions become vacant between General Meetings, the Committee shall have the power to co-opt members on to the Committee.  Those co-opted shall only hold office until the next General Meeting of the Club at which election of Officers and Committee takes place.  After the Club has been running for three years no individual who has been a member of the Club for less than three years may be elected on to the Committee.




7.Running of the Day to Day Affairs of the Society


7.1 A Bank Account will be held in the name of the Society into which all revenues will be paid.  This Account may be supported by additional accounts approved by the Officers and the Committee.  All cheques and withdrawals shall require two signatures of approved signatories (which shall include the Chairman, the Secretary and the Treasurer).  To obtain on-line banking the Treasurer will have the sole authority to make payments on behalf of the Club.


7.2 The financial year of the Club shall be from 1st January to 31st December.


7.3 The Club’s Accounts and those of any other legal entity set up by the Club, shall be certified annually by a reputable Accounting Company qualified for such business nominated annually by the Officers and Committee and approved by the members at the Annual General Meeting.


7.4 The Officers acknowledge their duty to inform The Kennel Club of any changes of Secretary of the Club which may occur through the course of the year.


7.5 The Officers and Committee shall annually compile in accordance with current Kennel Club requirements a Club List of Judges which it considers competent to officiate under Kennel Club rules at Championship and Open Shows.




8.Expulsion of Members:


8.1Any member who shall be disqualified under The Kennel Club Rule A 11.j. (5) and /or any member who shall be disqualified under Kennel Club Rule A 11j (9), shall ipso facto cease to be a member of the clud.




Rule: A 11j (4) - “To suspend him from exhibiting at, taking part in, attending and / or having any connection with any event licensed by the Club.  If any person suspended or disqualified under this sub-paragraph shall attend any canine event whilst suspended or disqualified the General Committee shall have the power to increase the period of suspension and/ or disqualification.”



Rule: A 11j(8) – “To disqualify him from judging at any event  licensed by the club.



8.2 If the conduct of any member shall, in the opinion of the Committee of the Club be detrimental to the breed or the Club in any way, a meeting may be called for the purpose of passing a resolution to expel them.


8.3 The notice of this meeting will be sent to the accused member offering particulars of the complaints and advising them of the meeting details.  They should attend to offer an explanation.  To expel a member, more than two thirds of the voting members present must be in agreement.  If expelled then the guilty party will be removed from the list of members, except that they may within two calendar months from that date of such a meeting appeal to The Kennel Club upon an subject to such conditions that The Kennel Club may impose.




Financial Year/ Annual General Meeting:


The Annual General Meeting shall be held before the end of April.




9.General Meetings:


9.1 Annual General Meeting: (AGM)


The purpose of this meeting shall be to receive the report of the Committee and the balance sheet, to elect officers and committee and to discuss any resolution placed on the Agenda of which prior notice has been given 28 days prior to the AGM.


No business that does not appear on the agenda will be discussed at the AGM, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.


Notice of the AGM shall be given to members through ‘Our Dog’ newspaper six weeks prior to the meeting, this can be via the Breed Notes & also by utilising Social Media.


The agenda will be posted 14 days prior to the meeting.  The certified accounts will be made available on request to members fourteen days prior to the AGM.




9.2 Special General Meeting:


A special general meeting shall be summoned by the Secretary if fifteen members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.  No other business other than what is detailed on the Agenda can be discussed at this meeting.  The Committee of the Club is empowered to call a Special General Meeting at its’ discretion.  Notice of a Special General Meeting will be given to members twenty-one days prior to the date of the meeting.


10.Rule Amendment:


The rules of the Club may not be altered except at an Annual General Meeting where the Agenda specifies an item to discuss this area.  Any proposed amendments to the rules may not be bought into effect until The Kennel Club has been advised and approved them.




Final Court of Appeal:


A person becoming a member binds themselves to these Rules & Regulations.  In the event of a member appealing, The Kennel Club’s decision shall in all cases be final.




Club Judges List:


Criteria for Judges:


The criteria for the inclusion of judges on the list will be as set out by the Flatcoated Retriever Society.




The Proposed Club will set up its’ own judges list.



Appointment of Judges:


To be entitled to enter the Ballot for Championship Show Appointments the candidate must have previously awarded a minimum of two sets of Challenge Certificates for Retriever (Flatcoated) and not have a confirmed appointment within 24 months of the year being balloted.  All judges that meet the criteria will be put into a hat and 10 potential judges will drawn.  These 10 names will then be sent to the Members for a ballot.  The person with the most votes will be offered the appointment.